Flexible Course Schedule

The Flexible Schedule Course detail form is used to specify the class meeting location, dates and times and instructors for non-traditional class schedules. Course schedules can be assigned in either the traditional manner or by utilizing a flexible format. While standard scheduling typically follows the structure of same days/times each week, it may be necessary in some cases to schedule course times, classrooms, and faculty for different days each week, with varying times, and possibly different instructors for each of those sessions. For more information on standard scheduling, see Course Schedule/Classroom Assignment.

To Define The Flexible Class Schedule

If the Flexible Scheduled field is checked on the Course Maintenance screen then multiple days, times, rooms, and instructors can be set for the class schedule.

Warning: Due to the differences in the scheduling methods, upon clicking Update after selecting or deselecting Flexible Scheduled, you will be prompted with a pop-up notice that any previous faculty/room schedule will be removed. Click Yes on the pop-up to remove previous schedules or click No to cancel the change.

Open the Offering Maintenance window, Registration >Offering >Offering Maintenance, and use the selection criteria to display a list of courses with which you wish to work. Highlight the course you wish to schedule.
Click the Schedule button at the bottom of the window to open the Course Schedule/Faculty form. The top portion of this form displays the course information. The Flexible Schedule Course window opens with the upper data grid displaying the classrooms, days, and times. The lower section displays the faculty assigned to teach during the selected period in the upper grid.
If you wish to assign a room to the course without having CAMS check for schedule conflicts, check the box labeled "Remove Schedule Checking". CAMS will not check for room and time conflicts with this box checked.
Right-click in the Meeting Room and Time data grid to add a new record or double-click an existing record to make modifications.
Enter the class Date, and the From and To times. Choose the Room location using the search icon and selection filters.
Click Add or Update to save the record or Cancel to exit without saving the changes.

To Assign Faculty For Flexible Schedule Course

Highlight the specific schedule record in the upper grid that the faculty will teach.
Right- click in the data grid to add a new faculty member or double-click an existing entry to modify a current faculty record. Multiple faculty can be scheduled for the same schedule record. Specific days and times can be set for each faculty member. The time fields are auto populated with default values of the schedule times previously defined. However, these times may be modified to accommodate various scheduling needs (ex. a faculty member is only going to teach for half of the course’s scheduled time). These fields do not change or conflict with the corresponding fields that were set in the schedule record.

Note for South African schools: A pop-up message will display to warn the user if the Faculty’s Actual Load plus the Clock Hours of the Offering being added will total near (within 10 hours) or more than the Faculty’s Max Load. No message will display if the Offering being added will exactly equal the Faculty’s Max Load. Course Weight is not considered in the load calculations.

Select a faculty member using the search icon and filters to produce a faculty list.
Click Add or Update to save the record or Cancel to exit without saving.
Click Return to return to the Registration Course Offering data grid.

Assign Default Faculty or Remove All Faculty for Flexible Scheduled Course

A default Faculty can be assigned to all Meeting Room and Time entries at one time (except entries that already have a faculty assigned) or all faculty can be removed from all Meeting Room and Time entries in one process.

Place a check in the Default Faculty Member check box. Additional fields display.
Click the Lookup icon next to the Default Faculty Member text box to open the Faculty Lookup Criteria detail. Search for the faculty and double-click the row in the grid to add the faculty name to the text box.
Click the Add button to assign this faculty member to all meeting dates and times that do not already have a faculty assigned. Click Yes on the confirmation pop-up to add this faculty to all unassigned meeting times or click No to cancel this action.
To remove all assigned faculty from all meeting rooms and times, place a check in the Default Faculty Member check box. Additional fields display.
Click the Remove button to remove all assigned faculty to all meeting rooms and times. Click Yes on the confirmation pop-up to remove the assigned faculty or click No to cancel this action.
Click Return to return to the Registration Course Offering data grid.

Note: If you want this course to have CAMS run automatic checks for prerequisites, course equivalents, degree audit, etc. you will need to add it to Master Courses.